For many employees, downloading a monthly payslip can be a struggle. Whether remembering multiple login details or finding the right place to download it, getting your payslip shouldn’t be complicated.
Fortunately, HGS offers an Employee Self-Service (ESS) portal and app that makes it quick and easy to download your payslip and access important documents.
This guide walks you through the process step-by-step so you can access your HGS payslip in seconds!
What is the HGS Employee Self-Service Portal?
The HGS Employee Self-Service (ESS) portal is a convenient online tool where employees can manage and view payroll, tax, and HR documents. The ESS platform gives employees access to key information like salary slips, tax documents, leave balances, and more—all in one place.
Key Features:
- Salary Slips: Download your monthly payslip in PDF format.
- Annual Increment and Promotions: View any changes in salary or promotions you’ve received.
- Annual Salary Statement: Get a full breakdown of your yearly salary.
- My Leaves: Check your leave balance, apply for leave, and see the status of your applications.
- Tax Information: Review your tax deductions and download your tax sheet.
- PerkCard: View details of your perks and benefits.
- Form 16: Download Form 16, which is essential for filing your income tax.
- Other Documents: Access important documents like offer letters, appraisal letters, and other HR documents.
In addition to the web portal, HGS also offers the HGS ESS App for mobile devices, making it even more convenient to access this information on the go.
For easy access, you can download the HGS ESS app from:
Understanding HGS Salary Slip
Your HGS salary slip gives you a detailed breakdown of your earnings and deductions each month. Here’s a simple explanation of what you’ll find on your salary slip and what it means:
- Basic Salary: The main part of your salary before any allowances or deductions.
- Allowances: These are extra payments for housing, transport, and medical expenses.
- Deductions: This section shows the deductions, including provident fund, professional tax, and income tax.
- Gross Salary: This is your total salary before deductions.
- Net Salary: This is what you actually receive after deductions (also called take-home pay).
Example of an HGS Salary Slip:
- Earnings
- Basic Salary: ₹30,000
- Housing Allowance: ₹5,000
- Medical Allowance: ₹2,000
- Deductions
- Provident Fund (PF): ₹2,000
- Tax Deducted at Source (TDS): ₹1,500
- Net Salary: ₹33,500 (after deductions)
Knowing these details helps you understand how much you’re paid each month and makes it easier to plan your finances.
Steps To Download HGS Payslip Online
Option 1: Using the HGS ESS Website
- Go to the HGS Employee Portal: Visit https://ess.hgsbs.com/.
- Enter Company Code and Employee ID: Use your Employee ID (found on your joining letter or ID card).
- Enter Password and tap Login.
- Navigate to Salary Slips: Once logged in, select “Salary Slips.”
- Choose the Year and Month: Pick the payslip you want.
- Download as PDF: Tap “Get” to download the PDF, or print it directly from the portal.
- Log Out: For security, always log out when you’re done.
Option 2: Using the HGS ESS App
- Download the HGS ESS App, which is available on the Google Play Store and Apple App Store.
- Enter Company Code and Employee ID: Enter your Employee ID as the User ID.
- Enter your Password and tap Login.
- Set a 4-digit Login PIN: This PIN allows you to log in faster. You can also enable fingerprint login if your phone supports it.
- Go to Salary Slips: Select the month and download the PDF.
- Log Out: Remember to log out on shared devices.
How to Reset Forget Password
Forgot your password? Here’s how to reset it:
- Go to https://ess.hgsbs.com/.
- Enter your Company Code and Employee ID.
- Select “Forgot Password”: Follow the on-screen instructions.
- Get Mobile OTP: An OTP will be sent to your registered mobile number.
- Set a New Password: Once verified, create a new password and log in.
Common Issues & Solutions
- Can’t Log In: Double-check your company code, Employee ID, and password. If it still doesn’t work, use the “Forgot Password” option.
- Payroll Not Downloading: Make sure you have a stable internet connection. Try logging out and back in or reinstall the app if the problem persists.
- App Freezing or Not Responding: Clear the app’s cache or reinstall the app from the app store.
- Forgot PIN: Log in with your username and password to reset the PIN.
- Documents Won’t Load: Switch to a different device or browser if some documents don’t open.
For additional help, go to the My Queries section in the HGS app’s menu. Here, you can contact support directly to resolve any unresolved issues.